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The following section describes how to reverse charges.
+---------------------Transaction Type---------------------+ | Next Member | Refund | | Back to Entry Screen | Correct Dues Charge | | Payment | Change Dues Paid Thru Date | | Charge | Credit Adjustment | | Reverse a Payment | | | Reverse a Charge | | +----------------------------------------------------------+ |
After "Reverse a Charge" is selected, you are asked for information about the charge that you want to reverse.
If you are NOT a local user, you are asked which day book the charge reversal transactions should be recorded in.
+---Record Transactions in---+ | Member's Local Day Book | | Council Day book | +----------------------------+ |
Select "Member's Local Day Book" to record the reverse charge transactions in the day book of the local the member belongs to.
Select "Council Day book" to record the reverse charge transactions in the council's day book.
You are asked for the date range of when the charge was made. If you know the charge date, you can just enter that date as the beginning and ending dates of the date range.
First, you are asked for the beginning date that you want to include charges for.
Include charges beginning (MMDDYYYY)? ________ |
Enter the beginning date of the charge date range, in MMDDYYYY format.
Next, you are asked for the ending date of the date range.
Include charges ending (MMDDYYYY)? ________ |
Enter the ending date of the charge date range, in MMDDYYYY format.
A menu of the charges that were processed in the entered date range is displayed, and you are asked to select the charge that you want to reverse.
+---------------------Select CHARGE to Reverse----------------------+ | | | Charge For Date For Months Charge | | Charity donation 09/06/2000 2.00 | | Member chg for new boo 09/06/2000 4.50 | | Carpenter books 09/06/2000 12.50 | | Membership Dues 09/06/2000 Sep/2000-Sep/2000 26.00 | | Membership Dues 09/06/2000 Aug/2000-Aug/2000 26.00 | | Initiation fee 09/06/2000 225.00 | +-------------------------------------------------------------------+ |
Select the charge item that you want to reverse from the list of charges.
If the charge has already been paid as shown in the following example, you are asked if you are sure that you want to reverse the charge.
Charge Date: 09/06/2000 Entered by: TESTER Charge For : Carpenter books Charge Amount: $12.50 For Months : Amount Paid: $12.50 1) 09/06/2000 Cash rcpt# 10001213 $12.50 +Sure reverse this charge+ | Yes | | No | +------------------------+ |
Select "Yes" to continue with the charge reversal process.
Select "No" if you do not want to reverse the charge.
You are asked if you want to enter a note about this charge reversal.
Reverse charge note? ________________________________________ |
Enter some note text about this charge reversal, or press [Enter] to skip this prompt if you do not want to enter a note.
You are asked if you want to reverse the charge.
Charge Date: 09/06/2000 Entered by: TESTER Charge For : Carpenter books Charge Amount: $12.50 For Months : Amount Paid: $12.50 1) 09/06/2000 Cash rcpt# 10001213 $12.50 +Reverse this charge+ | Yes | | No | +-------------------+ |
Select "Yes" to reverse this charge.
Select "No" to return to the previous prompt.
If "Yes", the charge is reversed.
If there are other charges that can be reversed, you are asked if you want to reverse any of the other charges.
+-------------------------------------------+ | MORE select another charge to reverse | | DONE finished reversing charges | +-------------------------------------------+ |
Select "MORE" if you want to reverse another charge.
Select "DONE" if you are finished reversing charges.
13.6 Use Unapplied Only
Select the "Use Unapplied Only" menu option to apply the amount that is
shown as unapplied/overpay.
Note: This option is only displayed if there is an unapplied/overpay amount.
+---------------------Transaction Type---------------------+ | Next Member | Use Unapplied Only | | Back to Entry Screen | Refund | | Payment | Correct Dues Charge | | Charge | Change Dues Paid Thru Date | | Reverse a Payment | Credit Adjustment | | Reverse a Charge | | +----------------------------------------------------------+ |
After you select "Use Unapplied Only", the system uses the unapplied/overpay amount as the payment amount, and you are asked for the same information as if you had entered a payment amount.
13.7 Refunds
The following section describes how to enter refund transactions.
+---------------------Transaction Type---------------------+ | Next Member | Refund | | Back to Entry Screen | Correct Dues Charge | | Payment | Change Dues Paid Thru Date | | Charge | Credit Adjustment | | Reverse a Payment | | | Reverse a Charge | | +----------------------------------------------------------+ |
After "Refund" is selected, you are asked for information about the money that you want to refund.
You are asked for the method of payment - cash, check, etc.
+----Payment Method-----+ | Cash | | Check | | Credit Card | | Electronic Payment | | Fund | | Money Order | | Other Pay Method | +-----------------------+ |
Select one of the payment options from the menu.
If the payment method is other than "Cash", you are asked for the check number, credit card number, etc.
Enter the appropriate number or ID.
If you are NOT a local user, you are asked which day book the refund transactions should be recorded in.
+---Record Transactions in---+ | Member's Local Day Book | | Council Day book | +----------------------------+ |
Select "Member's Local Day Book" to record the refund transactions in the day book of the local the member belongs to.
Select "Council Day book" to record the refund transactions in the council's day book.
You are asked if you want to enter a note about this refund transaction.
Refund note? ________________________________________ |
Enter some note text about this refund, or press [Enter] to skip this prompt if you do not want to enter a note.
A menu of payments that have unapplied amounts or that pay for future dues, is displayed, and you are asked to select the payment item that you want to refund.
+--------------------------Select Payment to REFUND---------------------------+ | | | Date Pay Method Check#/Card# Receipt# Total Unapplied | | 09/07/2000 Cash 10001216 5.00 2.50 | | 09/07/2000 Cash 10001215 24.00 24.00 | +-----------------------------------------------------------------------------+ |
Select one of the payment items from the menu.
If the payment to be refunded, is for future dues, you are warned that dues are involved. For example:
1) Cash 09/07/2000 REFUND $24.00
+---------------------------------+
| Refund $24.00 of FUTURE DUES |
+---------------------------------+
This payment includes FUTURE DUES for 1 month of $24.00.
|
You can elect to refund the payment for future dues and/or any unapplied payment amount.
If a future dues payment is refunded, the dues paid thru date will be adjusted accordingly.
You are asked if you are done entering refund information, or if you want to enter or delete a refund item.
1) Cash 09/07/2000 REFUND $24.00 +------------------------------------+ | DONE finished entering refunds | | ADD enter another refund | | DEL delete a refund | +------------------------------------+ |
Select "DONE" if you are finished selecting refund items.
Select "ADD" if you want to process another refund item.
Select "DEL" if you want to delete a refund you have selected.
If "DEL" is selected, you are asked to select the item number that you want to remove. For example:
1) Cash 09/07/2000 REFUND $24.00 2) Cash 09/07/2000 REFUND $2.50 +Select Payment to Delete+ | 1 2 | +------------------------+ |
Select the appropriate item number that you want to delete from the list of refunds to be processed.
After you select one of the items, you are asked if you are sure that you want to delete this selected item from the list of refunds to be processed.
+Sure Delete Refund# 2+ | Yes | No | +---------------------+ |
Select "Yes" if you are sure that you want to delete the selected refund item from the list.
Select "No" if you want the refund item to remain on the list.
You are asked if you want to post the refund transactions.
1) Cash 09/07/2000 REFUND $24.00 2) Cash 09/07/2000 REFUND $2.50 +Post this refund+ | Yes | | No | +----------------+ |
Select "Yes" to post the refund transactions.
Select "No" to go back to the previous prompt.
Press <ESC> to abort this refund entry.
If "Yes", the refund entry is posted.
13.8 Correcting Dues Charges
The following section describes how to correct dues charges. Dues
charges can be corrected if, for example, the member's class or dues
code was wrong and they were charged the wrong dues amount (e.g. member
was APPRENTICE1 and should be APPRENTIC2, or member was APPRENTIC2 and
should be APPRENTIC1).
NOTE: You can only change dues charges that have NOT yet been paid.
+---------------------Transaction Type---------------------+ | Next Member | Refund | | Back to Entry Screen | Correct Dues Charge | | Payment | Change Dues Paid Thru Date | | Charge | Credit Adjustment | | Reverse a Payment | | | Reverse a Charge | | +----------------------------------------------------------+ |
After "Correct Dues Charge" is selected, you are asked for information about the dues charges that you want to change.
If you are NOT a local user, you are asked which day book the dues charge correction transactions should be recorded in.
+---Record Transactions in---+ | Member's Local Day Book | | Council Day book | +----------------------------+ |
Select "Member's Local Day Book" to record the transactions in the day book of the local the member belongs to.
Select "Council Day book" to record the transactions in the council's day book.
The current unpaid/open dues charges are displayed, and you are asked to select the dues charge that you want to correct.
Class : APPRENTIC2 Status: GOODSTANDG Employer:
Dues Pd Thru: 06/30/2000 Dues Group: CTR_APP2 Monthly: $24.00
Curr Balance: $76.00 Unapplied/Overpay: $0.00
Last Photo : Paid Forward: $0.00
Note :
Change This
Dues Charge: To This:
------------------- -------------------
Charge Date:
For Months :
Dues Code :
Amount :
+-------------------Select DUES CHARGE to Correct-------------------+
| |
| Charge For Date For Months Charge |
| Membership Dues 09/01/2000 Sep/2000-Sep/2000 24.00 |
| Membership Dues 08/01/2000 Aug/2000-Aug/2000 26.00 |
| Membership Dues 07/01/2000 Jul/2000-Jul/2000 26.00 |
+-------------------------------------------------------------------+
|
Select the dues charge that you want to change from the menu.
A menu of the current dues group codes is displayed, and you are asked to select the correct dues code --- the dues code that you want to change to.
+------------------------Dues Group------------------------+ | No Dues Code | |----------------------------------------------------------| | CTR_APP1 counter dues - apprentice 1 $20.00 | | CTR_APP2 Counter dues - apprentice 2 $24.00 | | CTR_APP3 Counter dues - apprentice 3 $25.00 | | CTR_APP5 Counter dues - apprentice 5 $24.00 | | CTR_APP912 Counter dues - apprentice 9-12 $25.00 | | CTR_JOUR Counter dues - journeyman $26.00 | | CTR_LIFE Counter dues - life member $5.00 | +----------------------------------------------------------+ |
Select the correct dues code from the menu.
After you select the correct dues code, the old and new information is displayed. For example:
Change This
Dues Charge: To This:
------------------- -------------------
Charge Date: 07/01/2000 07/01/2000
For Months : Jul/2000 - Jul/2000 Jul/2000 - Jul/2000
Dues Code : CTR_JOUR CTR_APP2
Amount : $26.00 $24.00
|
You are asked if the membership dues are 100% remitted by the employer.
+100% of Dues Sent by Employer+ | Yes | | No | +-----------------------------+ |
Select "Yes" if 100% of the membership dues are remitted by the employer.
Select "No" if the dues are not 100% sent in by an employer.
You are asked if you want to enter a note about this dues correction.
Dues charge correction note? ________________________________________ |
Enter some note text about this dues correction, or press [Enter] to skip this prompt if you do not want to enter a note.
You are asked if you actually want to change this dues charge.
Class : APPRENTIC2 Status: GOODSTANDG Employer:
Dues Pd Thru: 06/30/2000 Dues Group: CTR_APP2 Monthly: $24.00
Curr Balance: $76.00 Unapplied/Overpay: $0.00
Last Photo : Paid Forward: $0.00
Note : Wrong class and dues code were assigned
Change This
Dues Charge: To This:
------------------- -------------------
Charge Date: 07/01/2000 07/01/2000
For Months : Jul/2000 - Jul/2000 Jul/2000 - Jul/2000
Dues Code : CTR_JOUR CTR_APP2
Amount : $26.00 $24.00
+Change Dues Charge+
| Yes |
| No |
+------------------+
|
Select "Yes" to change/correct the dues charge.
Select "No" to return to the previous prompt.
Press <ESC> to abort this dues change.
If "Yes", the dues charge is corrected, and the current balance is automatically adjusted.
You are asked if you want to enter additional dues charge corrections.
+-------------------------------------------+ | MORE continue correcting dues charges | | DONE finished correcting dues charges | +-------------------------------------------+ |
Select "MORE" to enter the next dues correction.
Select "DONE" if you are finished correcting dues charges.
13.9 Change Dues Paid Thru Date
The following section describes how to change a dues paid thru date to
a future date or to a past date.
+---------------------Transaction Type---------------------+ | Next Member | Refund | | Back to Entry Screen | Correct Dues Charge | | Payment | Change Dues Paid Thru Date | | Charge | Credit Adjustment | | Reverse a Payment | | | Reverse a Charge | | +----------------------------------------------------------+ |
After "Change Dues Paid Thru Date" is selected, you are asked for information about the new dues paid thru date.
13.9.1 Changing Dues Paid Thru Date to Future Date
The following prompts are displayed when you change the dues paid thru
date to a future date.
If you are NOT a local user, you are asked which day book the financial transactions should be recorded in.
+---Record Transactions in---+ | Member's Local Day Book | | Council Day Book | +----------------------------+ |
Select "Member's Local Day Book" to record the transactions in the day book of the local the member belongs to.
Select "Council Day book" to record the transactions in the council's day book.
You are asked for new date that you want to change the current dues paid thru date to.
Posting Date: 09/07/2000 Day Book: Local Current Dues Paid Thru Date: 09/30/2000 Changed Dues Paid Thru Date: Change the Dues Paid Thru Date to (MMDDYYYY)? ________ |
Enter the future dues paid thru date in MMDDYYYY format.
The date should be a month end date (e.g. 11302000).
The date can not be more than 48 months in the future.
You are asked if you want to proceed with changing the current dues paid thru date to the entered date.
Current Dues Paid Thru Date: 09/30/2000
Changed Dues Paid Thru Date: 11/30/2000
Will create future dues payments for
October 2000 thru November 2000
+Proceed to change Dues Paid Thru Date+
| Yes |
| No |
+-------------------------------------+
Entered month is 2 months in the future
|
Select "Yes" to proceed with the dues paid thru date change.
Select "No" to return to the previous prompt.
Press <ESC> to abort this change procedure.
If "Yes", the dues paid thru date is changed, and the current balance and paid forward amounts are updated accordingly.
Class : APPRENTIC2 Status: GOODSTANDG Employer:
Dues Pd Thru: 11/30/2000 Dues Group: CTR_APP2 Monthly: $24.00
Curr Balance: $48.00 credit Unapplied/Overpay: $0.00
Last Photo : Paid Forward: $48.00
Posting Date: 09/07/2000 Day Book: Local
Current Dues Paid Thru Date: 09/30/2000
Changed Dues Paid Thru Date: 11/30/2000
Will create future dues payments for
October 2000 thru November 2000
Dues Paid Thru Date changed to 11/30/2000
Press the RETURN key to continue
|
Press [Enter] to return to the transaction type menu.
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