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If the "Election Update" or "Appointment Update" option has been selected, you are asked for the office code.
+------------------Office Code------------------+ | ADMIN Administrative Assistant | | ALTCNL Alternate Delegate to Council | | APPCRD Apprenticeship Coordinator | | ASSTBM Assistant Business Manager | | ASSTBR Assistant Business Representative | | BUSMGR Business Manager | | BUSREP Business Representative | | COND Conductor | | DELCNL Delegate to Council | | DIRORG Director of Organizing | | EASTBR Elected Asst Business Rep - Canada | | EBUSRP Elected Business Rep - Canada | | EXECCM Executive Committee | | FINSEC Financial Secretary | | FLDORG Field Organizer | | LOCPOL Local Political Coordinator | | POLDIR Political Director | | PRES President | | RECSEC Recording Secretary | | SEC Secretary | | SECTRE Secretary/Treasurer | | SSREP Special/Service Representative | | TREAS Treasurer | | TRUST Trustee | | VICEPR Vice President | | WARD Warden | +-----------------------------------------------+ |
The office code is required.
A menu of office codes and descriptions is displayed.
Select the appropriate office code from the menu.
After the office code is selected, the procedure checks to see if there is a current office holder --- a member already holding this office.
If NO office holder is found for the office code, you are asked for information about the member who is or going to hold the office, and the next prompt will be "Member ID".
If one or more officers exist for this office, the current office holders are displayed. For example:
+-------------------------Current Office Holders--------------------------+ | Add New Officer | | | | Member ID Member Name Term Start Term End | | U-5771-3815 Cotts, Barney 08/01/2000 07/31/2003 | | U-8771-4298 Ale, Joe Z. 08/01/2000 07/31/2003 | | U-1000-8845 Anderson, Andrew A. 05/01/2002 04/30/2003 | | U-4688-6519 Cook, Sandy Tom 10/01/1999 09/30/2002 | +-------------------------------------------------------------------------+ |
At this time, you can elect to:
If you are doing an "Election Update", and a current office holder is selected, the officer's data is displayed, and you are asked:
+------------Option------------+ | Re-elect this officer | | End term as of MM/DD/YYYY | +------------------------------+ |
To re-elect this officer, select "Re-elect this officer".
To terminate the officer, select "End term as of MM/DD/YYYY".
If re-elected, you can update any of the current officer's data.
If you are doing an "Appointment Update", and a current office holder is selected, the officer's data is displayed, and you are asked:
+------------Option------------+ | Re-appoint this officer | | End term as of MM/DD/YYYY | +------------------------------+ |
To re-appoint this officer, select "Re-appoint this officer".
To terminate the officer, select "End term as of MM/DD/YYYY".
If re-appointed, you can update any of the current officer's data.
The following sections describe the prompts for entering new officer data. Many of the following prompts are also used for updating officer data. |
144.3.10 New Officer - Member Name/ID
If the "Election Update" or "Appointment Update" option has been
selected, you are asked for the member name or ID of the person elected
or appointed to the office.
Member name or ID? ____________________________________________________________ |
Enter the member's name or ID.
After a member name or ID is entered, the member's name and ID are displayed.
144.3.10.1 New Officer - Eligibility Requirements
After the member ID or name is entered, the member data is checked to
see if the member is eligible for the office. The officer requirements
are:
If the member is not eligible to hold office because they have not been a member for the required number of months, or for some other reason, one or more messages which tell why the member is ineligible, are displayed. For example:
Ineligible: Member is Not in Good Standing. Current Status: CONWITH
Ineligible: 7 months in Good Standing is less than the 12 months required
Ineligible: 5 months Membership is less than the 24 months required
Ineligible: 16 months since Reinstatement is less than the 24 months required
Press the RETURN key to continue
|
Press [Enter] to return to the member name/ID prompt.
Override User
Override users are asked if they want to override the officer eligibility requirement(s).
+Override+ | Yes | | No | +--------+ |
If "Yes", the officer eligibility requirement(s) is overridden and you can continue entering officer data.
If "No", you are returned to the previous prompt.
144.3.11 New Officer - Full Time Y/N
If the "Election Update" or "Appointment Update" option has been
selected, you are asked if this is a full time office.
+Fulltime+ | Yes | | No | +--------+ |
If the office is full time, select "Yes", otherwise, select "No".
144.3.12 New Officer - Specialty
If the "Election Update" or "Appointment Update" option has been
selected, you might be asked for the specialty code.
+-------------------------Specialty--------------------------+
| CARPENTER Carpenter |
| DIVER Diver |
| FEDGOV Federal Government |
| INDUSTRIAL Non-construction under industrial agreement |
| LATHER Lather |
| LOCALGOV Local Government |
| MILLWRIGHT Millwright |
| PILEDRIVER Piledriver |
| RESFLOOR Resilient Floorlayer |
| STATEGOV State Government |
+------------------------------------------------------------+
|
Select the appropriate specialty from the menu.
144.3.13 New Officer - Head of Affiliate Y/N
You are asked if this officer is the head of the affiliate.
+Head of Affiliate+ | Yes | | No | +-----------------+ |
Select "Yes" if this officer IS the head of the affiliate.
Select "No" if this officer is NOT the head of the affiliate.
If "Yes", and another officer record has been designated/flagged as "head of affiliate", the following message is displayed:
Current head of affiliate already on system. Can not have more than one. |
If the "Election Update" or "Appointment Update" option has been selected, you can enter some miscellaneous information about the office or officer.
Info : ___________________________________________________________________
___________________________________________________________________
|
You can enter free-form text. Press the [Do] key when you are finished entering text.
Press [Enter] to skip this field if there is no information to be entered.
144.3.15 New Officer - Special Mail Address
If the "Election Update" or "Appointment Update" option has been
selected, you are asked if this officer has a special, individual
mailing address.
+Special Mail Address+ | Yes | | No | +--------------------+ |
Select "Yes" if there is a special mailing address. If "Yes", you will be asked for the address information.
Select "No" if there is no special address.
144.3.16 New Officer - Officer Street Address
If the "Election Update" or "Appointment Update" option has been
selected, you are asked for the officer street address.
Officer address? ______________________________ |
You can enter up to 30 characters of data.
You can enter the text in upper, lower or mixed case. The system edits the address and cases the input appropriately. For example, if you enter the address "123 main, suite #1224", the system edits the input and returns "123 Main, Suite #1224".
See Section 12.2.4.1, Casing Words, for word casing rules.
144.3.17 New Officer - Officer Country
If the "Election Update" or "Appointment Update" option has been
selected, you are asked for the country name.
Officer country? ________________________________________ |
If the affiliate country is USA or Canada, a default country is provided. You can press [Enter] to accept the default country name.
The country name can be up to 40 characters in length.
144.3.18 New Officer - Officer Zip/Postal Code
If the "Election Update" or "Appointment Update" option has been
selected, you are asked for the zip code or postal code.
Officer Zip code? _________
or
Officer Postal code? _________
|
The prompt is determined by the country. If the country is USA, the prompt is "Officer Zip code". If the country is Canada, the prompt is "Officer Postal code".
If this is a US applicant, enter a 5 or 9 digit zip code.
If this is a Canada applicant, enter 6 characters.
Do NOT enter dashes or spaces.
The input zip/postal code is validated against the ZIPCODE file. If it exists, the city and state are retrieved and used as defaults for the city and state prompts.
144.3.19 New Officer - Officer City
If the "Election Update" or "Appointment Update" option has been
selected, you are asked for the city.
Officer city? ____________________ |
If the zip/postal code exists in the ZIPCODE file, the appropriate city is displayed as the default. If the default city is correct, press [Enter] to accept the default.
The city name can be up to 20 characters in length.
The city can be entered in upper, lower or mixed case. The system edits the city and cases the letters appropriately. For example, if you enter "los angeles", the system returns "Los Angeles". See Section 12.2.4.1, Casing Words, for information on casing words.
144.3.20 New Officer - Officer State/Province
If the "Election Update" or "Appointment Update" option has been
selected, you are asked for the state abbreviation or province.
Officer state? __________ |
You can press [Enter] to accept the default if there is one and it is correct.
If this is a state in the US, only a valid two character state abbreviation is allowed.
If this is a province, the province can be up to ten characters in length.
If the zip code exists in the ZIPCODE file, the state code stored in the zip code record is used as the default.
144.3.21 New Officer - Update for Election Y/N
If the "Election Update" option has been selected, you are asked if
this officer data should be added. If you are updating a re-elected
member, the officer record will be updated with the input data.
+Update for Election+ | Yes | | No | +-------------------+ |
Select "Yes" to add or update this officer data.
Select "No" to return to the previous prompt.
Press <ESC> to abort this entry.
If "Yes", the officer record is added or updated.
You are returned to the office code prompt so you can enter the next set of officer data.
144.3.22 New Officer - Update for Appointed Y/N
If the "Appointment Update" option has been selected, you are asked if
this officer data should be added. If you are updating a re-reappointed
member, the officer record will be updated with the input data.
+Update for Appointed+ | Yes | | No | +--------------------+ |
Select "Yes" to add or update this officer data.
Select "No" to return to the previous prompt.
Press <ESC> to abort this entry.
If "Yes", the officer record is added or updated.
You are returned to the affiliate ID prompt.
144.3.23 Change Officer Information Y/N
If the "Change Current Officer Information" option has been selected,
you are asked if this elected/appointed officer data should be changed.
+Change Officer Information+ | Yes | | No | +--------------------------+ |
Select "Yes" to change/update this officer data.
Select "No" to return to the previous prompt.
Press <ESC> to abort this change.
If "Yes", the officer record is changed.
You are returned to the affiliate ID prompt.
144.4 Deleting an Officer
The following sections describe the prompts displayed when the "Delete
an Officer" option is selected.
144.4.1 Affiliate ID
Note: If you are a local affiliate user, the
affiliate ID and name are displayed, and this prompt is skipped.
You are asked for the affiliate ID.
Affiliate ID? ________ |
If a default affiliate ID is provided and it is correct, you can press [Enter] to accept the default.
You can enter the affiliate number which is a number from 1 to 99999, or enter the entire affiliate ID.
After the affiliate ID is entered, the affiliate name is displayed.
144.4.2 Office Code
You are asked for the office code.
+------------------Office Code------------------+ | ADMIN Administrative Assistant | | ALTCNL Alternate Delegate to Council | | APPCRD Apprenticeship Coordinator | | ASSTBM Assistant Business Manager | | ASSTBR Assistant Business Representative | | BUSMGR Business Manager | | BUSREP Business Representative | | COND Conductor | | DELCNL Delegate to Council | | . . . | +-----------------------------------------------+ |
The office code is required.
A menu of office codes and descriptions is displayed.
Select the office code of the officer you want to delete, from the menu.
After the office code is selected, the procedure checks to see if there is a current office holder --- a member holding this office.
A message is displayed if no office holder is found for the selected office code, and you are asked for another code.
If an office holder is found, the officer data is displayed.
144.4.3 Member Name/ID
You are asked for the member name or ID of the person holding this
office.
Member name or ID? ____________________________________________________________ |
Enter the member's name or ID.
144.4.4 Delete This Officer Y/N
You are asked if you want to actually delete this officer.
+Delete this Officer+ | Yes | | No | +-------------------+ |
Select "Yes" to delete this officer.
Select "No" if you do NOT want to delete this officer.
If "Yes", the officer is deleted, and you are returned to the office code prompt.
If "No", the delete procedure is aborted, and you are returned to the office code prompt.
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