United Brotherhood of Carpenters
and Joiners of America
Affiliate User's Guide
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Chapter 6
READIM - Reading Instant Messages

There are times when the General Office will be sending out messages to one or more affiliate users. These messages are called "instant messages".

When you log on to ULTRA, you will be notified of any new instant messages that have been sent to you. You are also notified of any new messages when you exit a menu item. If you do not read your new instant messages right away, you will be reminded that you have new unread messages.

6.1 New Instant Messages

If you have any new instant messages, the system will tell you how many messages you have. The system will also display a menu of instant message information which shows the date sent, topic, and who sent the message. For example: 



 +-------------------------------Select Message-------------------------------+ 
 |                                                                            | 
 |  Received    Topic                                      From               | 
 |  05/28/2000  Member Dues                                JACK SMITH         | 
 |  05/28/2000  Member Dispensations                       TOM JONES          | 
 |  05/29/2000  Member Notes                               JOHN BROWN         | 
 +----------------------------------------------------------------------------+ 
                        You have 3 unread Instant Messages

To read an instant message, just select that message.

If you do not want to read the message at this time, you can press <ESC> to exit the instant message procedure.

After you select the message that you want to read, the screen clears, and the message information is displayed. For example: 



From    : JACK SMITH 
Location: UBC GENERAL OFF 
Sent    : 05/28/2000 
Topic   : Member Dues 
 
This is a test message regarding member dues. 
 
 
 
 
 
+------------------------------------------------------------------------------+ 
|  Print    Save    Delete                                                     | 
+------------------------------------------------------------------------------+ 
 
<ESC>=Exit                    Read Instant Message           <F2>=Back <F1>=Help

After you read the instant message, you are asked what you want to do with the message. 



+------------------------------------------------------------------------------+ 
|  Print    Save    Delete                                                     | 
+------------------------------------------------------------------------------+

Select "Print", to print the message to the screen, your printer port, etc. The Output Options menu is displayed when "Print" is selected.

Select "Save", if you want to save the message, so that you can review it again at a later time.

Select "Delete" to delete the instant message.

Note: If a message is longer than can be displayed on one screen, you can select "Down" to display the rest of the message. Select "Up" to re-display the first part of the message.

When you have finished reading your new instant messages, you can press <ESC> to exit the instant message procedure.

6.2 Reading New/Saved Instant Messages

You can read new instant messages when you log on to ULTRA. If you want to go back and read a "saved" instant message, you can select the "READIM - Read Instant Message" menu option. 



        |                           Other                           | 
        |  CHGLOC         Change User Local                         | 
        |  POSTITVIEWER   View Post-Its                             | 
        |  READIM         Read Instant Message                      | 
        |  NEWPASSWORD    Change Your Password                      | 
        |  KEYUSER        Key User Access                           | 
        |  USERS          User Maintenance                          | 
        |  SECKEY         Security/Key/CODS User Inquiry            | 
        |  RESETPC        Reset PC Configuration                    |

When READIM is selected, a menu of all of your new and saved messages is displayed. For example: 



 +-------------------------------Select Message-------------------------------+ 
 |                                                                            | 
 |  Folder  Received    Topic                              From               | 
 |  NEW     05/29/2000  Member Notes                       JOHN BROWN         | 
 |  SAVED   05/28/2000  Member Dues                        JACK SMITH         | 
 |  SAVED   05/28/2000  Member Dispensations               TOM JONES          | 
 |  SAVED   05/29/2000  Member Info Msg                    SIDNEY RAIN        | 
 +----------------------------------------------------------------------------+ 
                                4 Messages Found

You can read any of the new or saved messages shown on the message menu by selecting the message.

After you select and read an instant message, you can print, save or delete the message.

When you have finished processing your instant messages, you can press <ESC> to exit the instant message procedure.

Chapter 7
NEWPASSWORD - Change Your Password

The NEWPASSWORD - Change Your Password menu option is used to change your password. 



        |                           Other                           | 
        |  CHGLOC         Change User Local                         | 
        |  POSTITVIEWER   View Post-Its                             | 
        |  READIM         Read Instant Message                      | 
        |  NEWPASSWORD    Change Your Password                      | 
        |  KEYUSER        Key User Access                           | 
        |  USERS          User Maintenance                          | 
        |  SECKEY         Security/Key/CODS User Inquiry            | 
        |  RESETPC        Reset PC Configuration                    |

This chapter explains how to change passwords.

7.1 Change Password Input Screen

After NEWPASSWORD is selected from the menu, the change password input screen is displayed. 



 ULTRA     United Brotherhood of Carpenters and Joiners of America       (date) 
                                  Tucson Local                         UBC01444 
 
Username: TESTER 
 
 
 
 
 
 
 
 
Old password? ____________________ 
 
      For Security, Your Password Will Not Be Displayed While You Type It 
<ESC>=Exit                    Change User Password           <F2>=Back <F1>=Help

7.1.1 Old Password

You are asked for your OLD password. 



 Old password? ____________________

Enter your old password.

7.1.2 New Password

You are asked for your new password. 



 New password? ____________________

Enter your new password.

Note: For security reasons, your new password is NOT displayed on the screen. Your new password can NOT be the same as your old password.

The password can be from 6 to 20 characters in length.

The password should consist of numbers and letters.

7.1.3 Verify Password

You are asked to verify your new password. 



 Verify new password? ____________________ 
 
   Type Your Password Again To Verify -- For Security, It Will Not Be Displayed

Enter your new password again.

7.1.4 Proceed

You are asked if you want to proceed with changing your password. 



   +Proceed to Change Password+ 
   |  Yes                     | 
   |  No                      | 
   +--------------------------+

Select "Yes" to proceed with changing your password.

Select "No" if you do not want to proceed with the password change.

Press <ESC> to abort this password change procedure.

If "Yes", your password is changed.

Chapter 8
KEYUSER - Key User Access

The KEYUSER - Key User Access menu option allows assigned KEY users to have access to member records from affiliates other than their own. For example, a key local user can become a council user, and have access to members in other locals in the council.

This menu option is used to enable and disable key user access.

Note: If your affiliate does NOT have a council, you can only work in your local, or one of the locals in your approved affiliate list. You can use the "CHGLOC - Change User Local" menu option to change to one of the other locals. 



        |                           Other                           | 
        |  CHGLOC         Change User Local                         | 
        |  POSTITVIEWER   View Post-Its                             | 
        |  READIM         Read Instant Message                      | 
        |  NEWPASSWORD    Change Your Password                      | 
        |  KEYUSER        Key User Access                           | 
        |  USERS          User Maintenance                          | 
        |  SECKEY         Security/Key/CODS User Inquiry            | 
        |  RESETPC        Reset PC Configuration                    |

This chapter explains how to enable and disable key user access.

8.1 Key User Access Input Screen

After KEYUSER is selected from the menu, the key user access input screen is displayed. 



 ULTRA     United Brotherhood of Carpenters and Joiners of America       (date) 
                                  Tucson Local                         UBC01444 
 
User  : TESTER 
 
Option: 
 
 
 
 
 
 
 
 +-------Option--------+ 
 |  Enable Key User    | 
 |  Disable Key User   | 
 +---------------------+ 
 
<ESC>=Exit                       Key User Access             <F2>=Back <F1>=Help

NOTE: If you are NOT a key user, the following message is displayed, and you are taken back to the menu: 


                        You are not set up as a key user

8.2 Prompts and Responses

The following sections describe the prompts and responses displayed when you enable/disable key user access.

Option

You are asked if you want to enable or disable key user access. 



   +-------Option--------+ 
   |  Enable Key User    | 
   |  Disable Key user   | 
   +---------------------+

Select "Enable Key User" to enable key user access.

Select "Disable Key User" to disable key user access.

8.2.1 Enable Key User

This section describes the prompts displayed and resulting actions, when you enable key user access.

Password

After you select "Enable Key User", you are asked for your password. 



 Password? ____________________ 
 
       For Security, Your Password Will Not Be Displayed While You Type It

The password is required.

Enter your password.

For security reasons, your password is NOT displayed on the screen.

Select Affiliate

If you only have access to some of the locals in the council, a menu of the locals you can access is displayed, and you are asked to select the local that you want to access (i.e. become a user for). 



   +-----Select Affiliate------+ 
   |  UBC00408  Phoenix, AZ    | 
   |  UBC01448  Benson Local   | 
   +---------------------------+

Select one of the locals from the menu.

If the selected local has branches, you are asked which branch that you want to access. 



   +-----------Branch-----------+ 
   |  MAINOFF   Phoenix         | 
   |  SOPHOENX  South Phoenix   | 
   +----------------------------+

Select one of the branches from the menu.

After you select one of the locals and proceed, the 2nd heading line will display the name of the local that you are accessing. For example: 



 ULTRA     United Brotherhood of Carpenters and Joiners of America  09-Jan-2002 
 KEY USER                         Benson Local                         UBC01448

As you select and run menu items, the second heading line will continue to show that you are in "key user" mode and the local name and ID, until you disable key user access or log out of the UBC system.

Proceed as a Council User

You are asked if you want to proceed with the key user access enable procedure. 



   +Proceed-+ 
   |  Yes   | 
   |  No    | 
   +--------+

Select "Yes" to enable key user access.

Select "No" to return to the previous prompt.

Note: If "Yes" and your affiliate does NOT have a council, the following message is displayed. You can then press the [Enter] key to exit this procedure and return to the menu. 



                    Your affiliate does not have a council. 
    You may only work in your local or one in your approved affiliate list. 
         Use "Change User Local" to change to one of the other locals. 
 
                        Press the RETURN key to continue

If "Yes" and your affiliate DOES have a council, and you have access to all the locals in the council, you become a council user. Your screen heading is changed to display the words "KEY USER" and the council name and council affiliate ID on the second heading line. For example: 



 ULTRA     United Brotherhood of Carpenters and Joiners of America       (date) 
 KEY USER                Arizona State District Council                UBC04003 
 
User  : TESTER 
 
Option: Enable Key User 
 
 
 
 
 
 
 
 
 
                             Key User mode enabled 
                        Press the RETURN key to continue 
<ESC>=Exit                       Key User Access             <F2>=Back <F1>=Help

Press [Enter] to exit this procedure, and return to the menu as a council user.

As you select and run menu items, the second heading line will continue to show that you are in "key user" mode and the council name and ID, until you disable key user access or log out of the UBC system.

8.2.2 Disable Key User

This section describes the prompts displayed and resulting actions, when you disable key user access.

Option

After you select the KEYUSER menu item, the following screen, which shows you as a "key user", is displayed, and you are asked for the access option. 



 ULTRA     United Brotherhood of Carpenters and Joiners of America       (date) 
 KEY USER                Arizona State District Council                UBC04003 
 
User  : TESTER 
 
Option: 
 
 
 
 
 
 
 
 
 
 +-------Option--------+ 
 |  Enable Key User    | 
 |  Disable Key User   | 
 +---------------------+ 
 
<ESC>=Exit                       Key User Access             <F2>=Back <F1>=Help

Select the "Disable Key User" menu item to disable key user access.

Proceed

You are asked if you want to proceed with the key user access disable procedure. 



   +Proceed-+ 
   |  Yes   | 
   |  No    | 
   +--------+

Select "Yes" to disable key user access.

Select "No" to return to the previous prompt.

If "Yes", key user access is disabled, and you become a local user again, and your screen heading is changed back to your local affiliate name and ID. For example: 



 ULTRA     United Brotherhood of Carpenters and Joiners of America       (date) 
                                  Tucson Local                         UBC01444 
 
User  : TESTER 
 
Option: Disable Key User 
 
 
 
 
 
 
 
 
                            Key User mode disabled 
                        Press the RETURN key to continue 
<ESC>=Exit                       Key User Access             <F2>=Back <F1>=Help

Press [Enter] to exit this procedure, and return to the menu as a local user.

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