United Brotherhood of Carpenters
and Joiners of America
Affiliate User's Guide
Previous Contents Index

78.5 Review Unposted Entries

Select the "REVIEW Unposted Entries" menu option to get a report of remittance entries that have not yet been posted. 



   +--------------- Option ---------------+ 
   |  ENTER Employer Remittance           | 
   |  CHANGE Unposted Entries             | 
   |  DELETE Unposted Entries             | 
   |  REVIEW Unposted Entries             | 
   |  POST All Unposted Entries           | 
   |  Print RECEIPTS for Posted Entries   | 
   |  Print Auto-Remit EXCEPTIONS         | 
   +--------------------------------------+

After you select "REVIEW Unposted Entries", the following screen is displayed: 



 ULTRA     United Brotherhood of Carpenters and Joiners of America       (date) 
                                  Tucson Local                         UBC01444 
 
Employers of affiliate : UBC01444,UBC04003 
Employer               : 
Date Entered Start Date: 
Date Entered End Date  : 
 
Sort Order             : 
 
 
 
 
 
 
 
 
Employer? __________________________________________________ 
 
                Enter "ALL" if you want to select all employers 
<ESC>=Exit               Employer Dues Remittance Entry      <F2>=Back <F1>=Help

Employer

You are asked for the employer you want to review remittance entries for. 



 Employer? __________________________________________________ 
 
                 Enter "ALL" if you want to select all employers

Enter an employer short name/ID, or enter "ALL" to include all employers.

Note: If you are a council user, entering "ALL" will cause all employers in all locals in the council, to be included on the review report.

Date Range

You specify the entry dates of the remittance entries that you want to review.

First, you are asked for the beginning remittance entry date. 



 Date entered start date (MMDDYYYY)? FIRST___

Enter "FIRST" to include the oldest entry dates.

Enter a beginning date in MMDDYYYY format.

Next, you are asked for the ending remittance entry date in the date range. 



 Date entered end date (MMDDYYYY)? LAST____

Enter "LAST" to include the latest entry dates.

Enter an ending date in MMDDYYYY format.

Sort Order

You are asked how you want to sort the selected entries you want to review. 



   +---Sort Order---+ 
   |  Member Name   | 
   |  Member ID     | 
   |  Employee#     | 
   +----------------+

Select the appropriate sort option from the menu.

Proceed

You are asked if you want to proceed with creating the review report. 



   +Proceed-+ 
   |  Yes   | 
   |  No    | 
   +--------+

Select "Yes" to proceed with report generation.

Select "No" to return to the previous prompt.

If "Yes", the remittance entries review report is created.

Review Report Example

The following is an example of the remittance entries review report. 


09-Nov-1998  United Brotherhood of Carpenters and Joiners of America      Page 1 
                    Unposted Employer Monthly Dues Remittance 
                              from FIRST thru LAST 
 
Employer     : JONES & SONS  Ed Jones & Sons Construction 
Day Book Date: 11/08/1998 
 
                                                                  Amt Remitted 
Member Name       Member ID   Employee#  Paid Thru  Status     Checkoff     Dues 
----------------- ----------- ---------- ---------- ---------- -------- -------- 
Bean, Herbert     666-66-8848            11/30/1998 TRANSFER      27.51    25.00 
Burke, Simon      444-44-4404 300-12345  09/30/1998 GOODSTANDG    24.76    25.00 
Johnson, John J.  888-12-1238            06/30/1998 ARREARS       33.01    25.00 
Low, Tony         444-44-6677            08/31/1998 GOODSTANDG    27.51    25.00 
                                                               ======== ======== 
                             Total Member Entries: 4             112.79   100.00 



09-Nov-1998  United Brotherhood of Carpenters and Joiners of America      Page 2 
                    Unposted Employer Monthly Dues Remittance 
                              from FIRST thru LAST 
 
Employer     : all employers 
Day Book Date: all dates 
 
                                                                  Amt Remitted 
Member Name       Member ID   Employee#  Paid Thru  Status     Checkoff     Dues 
----------------- ----------- ---------- ---------- ---------- -------- -------- 
                                                               ======== ======== 
                                                               ======== ======== 
                    Grand Total Member Entries: 4                112.79   100.00

78.6 Post All Unposted Entries

Select the "POST All Unposted Entries" menu option to post the dues remittance entries that have not yet been posted. This procedure creates employer dues remittance records for checkoff dues, and member financial history records for monthly counter dues. 



   +--------------- Option ---------------+ 
   |  ENTER Employer Remittance           | 
   |  CHANGE Unposted Entries             | 
   |  DELETE Unposted Entries             | 
   |  REVIEW Unposted Entries             | 
   |  POST All Unposted Entries           | 
   |  Print RECEIPTS for Posted Entries   | 
   |  Print Auto-Remit EXCEPTIONS         | 
   +--------------------------------------+

After you select "POST All Unposted Entries", the following screen is displayed: 



 ULTRA     United Brotherhood of Carpenters and Joiners of America       (date) 
                                  Tucson Local                         UBC01444 
 
Employers of affiliate : UBC01444,UBC04003 
Employer               : 
 
 
 
 
 
 
 
 
 
Employer? __________________________________________________ 
 
                Enter "ALL" if you want to select all employers 
<ESC>=Exit               Employer Dues Remittance Entry      <F2>=Back <F1>=Help

Employer

You are asked for the employer you want to post remittance entries for. 



 Employer? __________________________________________________ 
 
                 Enter "ALL" if you want to select all employers

Enter an employer short name/ID, or enter "ALL" to include all employers.

Note: If you are a council user, entering "ALL" will cause all entries for all employers in all locals in the council, to be posted.

Entries to Post

The total amounts of the entries, and the entry counts are displayed.

You are asked if you want to proceed with posting these entries. 



 ULTRA     United Brotherhood of Carpenters and Joiners of America       (date) 
                                  Tucson Local                         UBC01444 
 
Employers of affiliate : UBC01444 -- Tucson Local 
Employer               : ALL 
                Employer                  Entered   Checkoff    Monthly   Count
 Ed Jones & Sons Construction           11/08/1998      27.51      25.00      1 
 Ed Jones & Sons Construction           11/09/1998      85.28      75.00      3 
                                                   ========== ========== ====== 
                                                       112.79     100.00      4 
 
 
 
 
 
 
 
 +-Proceed to Post-+ 
 |  Yes   |   No   | 
 +-----------------+ 
 
<ESC>=Exit               Employer Dues Remittance Entry      <F2>=Back <F1>=Help

Select "Yes" to proceed with posting the dues remittance entries.

Select "No" to return to the previous prompt.

Press <ESC> to abort the posting procedure.

If "Yes", the dues remittance entries are posted, and a "posted" message is displayed. For example: 



                       4 remittance transactions posted 
                        Press the RETURN key to continue

Press the [Enter] key to return to the dues remittance options menu.

78.7 Print Receipts

Select the "Print RECEIPTS FOR Posted Entries" menu option to print receipts for the dues remittance entries that have been posted. 



   +--------------- Option ---------------+ 
   |  ENTER Employer Remittance           | 
   |  CHANGE Unposted Entries             | 
   |  DELETE Unposted Entries             | 
   |  REVIEW Unposted Entries             | 
   |  POST All Unposted Entries           | 
   |  Print RECEIPTS for Posted Entries   | 
   |  Print Auto-Remit EXCEPTIONS         | 
   +--------------------------------------+

After you select "Print RECEIPTS for Posted Entries", the following screen is displayed: 



 ULTRA     United Brotherhood of Carpenters and Joiners of America       (date) 
                                  Tucson Local                         UBC01444 
 
Affiliate ID: 
 
Receipt Type: PLAINCARD 
 
Posted From :              To: 
 
Entered By  : 
 
Sort Order  : 
 
 
 
 
 
 
 
Affiliate ID? ALL_____ 
 
            Enter an affiliate ID or enter "ALL" for all affiliates 
<ESC>=Exit               Employer Dues Remittance Entry      <F2>=Back <F1>=Help

Affiliate ID

You are asked for the affiliate ID of the affiliate that you want to print receipts for. 



 Affiliate ID? ALL_____

Enter an affiliate ID to print receipts for dues remittance entries for a specific affiliate.

Enter "ALL" to print receipts for all affiliates.

Posted Remittances Dates

You are asked for the date range of the posted remittances that you want to print receipts for.

First, you are asked for the beginning date in the date range. Today is displayed as the default date. 



 Include remittances posted from (MMDDYYYY)? ________

Press [Enter] to accept the default date.

Enter a beginning date in MMDDYYYY format. The date cannot be a future date.

Next, you are asked for the ending date in the posted remittances date range. The default is today's date. 



 Include remittances posted through (MMDDYYYY)? ________

Press [Enter] to accept the default date.

Enter an ending date in MMDDYYYY format. The date cannot be a future date or before the beginning date.

User Selection

You are asked if you want to select posted remittances entered by all users or a specific user. The default is "all" users. 



 Include remittances entered by username? All_________

Press [Enter] to accept the default of all users.

Enter the username that you want to include posted remittances for.

Sort Order

You are asked how you want the receipts sorted. 



   +----Sort Order-----+ 
   |  Member Name      | 
   |  Member ID        | 
   |  Employee#        | 
   |  Receipt Number   | 
   +-------------------+

Select one of the sort options from the menu.

Proceed

You are asked if you want to proceed with creating the receipts. 



   +Proceed-+ 
   |  Yes   | 
   |  No    | 
   +--------+

Select "Yes" to proceed with generating receipts.

Select "No" to return to the previous prompt.

If "Yes", receipts for the remittance entries are created if they were requested.

78.8 Print Auto-Remit Exception Reports

Note: If your local does employer auto remittances, you can print auto remittance exception reports.

Select the "Print Auto-Remit EXCEPTIONS" menu option to print exception reports created when there are problems with entries in an auto-remittance. 



   +--------------- Option ---------------+ 
   |  ENTER Employer Remittance           | 
   |  CHANGE Unposted Entries             | 
   |  DELETE Unposted Entries             | 
   |  REVIEW Unposted Entries             | 
   |  POST All Unposted Entries           | 
   |  Print RECEIPTS for Posted Entries   | 
   |  Print Auto-Remit EXCEPTIONS         | 
   +--------------------------------------+

After you select "Print Auto-Remit EXCEPTIONS", the following screen is displayed: 



 ULTRA     United Brotherhood of Carpenters and Joiners of America       (date) 
                                  Tucson Local                         UBC01444 
 
Affiliate ID    : UBC01444,UBC04003 
 
Exception Report: 
 
 
 
 
 
 
 
 +----Auto-Remit Exception Reports----+ 
 |  UBC01444_REMIT_HAC_20000501.RPT   | 
 |  UBC01444_REMIT_HAC_20000502.RPT   | 
 |  UBC01444_REMIT_HAC_20000503.RPT   | 
 +------------------------------------+ 
 
<ESC>=Exit               Employer Dues Remittance Entry      <F2>=Back <F1>=Help

Report Selection

If there are any auto-remit exception reports, a list of the reports is displayed, and you are asked to select the report that you want to print. 



   +----Auto-Remit Exception Reports----+ 
   |  UBC01444_REMIT_HAC_20000501.RPT   | 
   |  UBC01444_REMIT_HAC_20000502.RPT   | 
   |  UBC01444_REMIT_HAC_20000503.RPT   | 
   +------------------------------------+

Select the exception report that you want to print.

Proceed

You are asked if you want to proceed with printing the auto-remit exception report that you selected. 



   +Proceed-+ 
   |  Yes   | 
   |  No    | 
   +--------+

Select "Yes" to proceed with printing the report.

Select "No" to return to the previous prompt.

If "Yes", the output options menu is displayed, and you can print the report to the screen or to a printer.

Chapter 79
PRINTRCPT - Print Receipts

 



            +-----------Other Charges / Remittances------------+ 
            |  MASSDUES       Mass Monthly Dues Entry          | 
            |  MASSCHARGE     Mass Charges Entry               | 
            |  REMIT          Employer Dues Remittance Entry   | 
            |  PRINTRCPT      Print Receipts                   | 
            |  WORKCARD       Print Work Cards                 | 
            |                                                  | 
            |           Other Financial Transactions           | 
            |  OTHERFIN       Other Financial Entries          | 
            |  WRKPERMIT      Traveler Set-up                  | 
            |                                                  | 
            |                Financial Inquiry                 | 
            |  EMPDUES        Employer Dues Remit Inquiry      | 
            +--------------------------------------------------+

The PRINTRCPT - Print Receipts menu option is used to print or reprint receipts.

You can select which receipts to print or reprint. The options are:

print receipts for a given date range
print a receipt for a given member
print receipts for a given receipt number range

This chapter explains how to print and reprint receipts.

Select the PRINTRCPT menu item to print or reprint receipts.

79.1 Print Receipts Input Screen

When the PRINTRCPT menu option is selected, the following screen is displayed: 



 ULTRA     United Brotherhood of Carpenters and Joiners of America       (date) 
                                  Tucson Local                         UBC01444 
 
Affiliate ID         : UBC01444 -- Tucson Local 
 
Receipt Type         : PLAINCARD 
 
Payment Date Range   : 
 
For Member           : 
 
Receipt Number Range : 
 
Receipts for Reversed: 
 
 
 
 
 
 
Payment begin date (MMDDYYYY)? FIRST___ 
 
 
<ESC>=Exit                     Mass Print Receipts           <F2>=Back <F1>=Help

79.2 Prompts and Responses

The following sections describe the prompts displayed when you print or reprint receipts.

As you select your criteria, your selections are displayed in the upper portion of the screen. If you need to go back to a previous prompt and make a change, continuously press <F2> until you are at the prompt you want to change.

Affiliate ID

Note: If you are a local affiliate user, the affiliate ID and name are displayed, and this prompt is skipped. 



 Affiliate ID? ________

If a default affiliate ID is provided and it is correct, you can press [Enter] to accept the default. Otherwise, enter the appropriate affiliate ID.

You can enter the affiliate number which is a number from 1 to 99999, or enter the entire affiliate ID.

After the affiliate ID is entered, the affiliate name is displayed.

Receipt Type

The receipt type/format that the affiliate uses, is displayed on the screen. For example: 



 Affiliate ID: UBC01444 -- Tucson Local 
 
 Receipt Type: PLAINCARD

Payment Date Range

You can print receipts for a specific payment time period. For example, you might want to print receipts for payments made 4-7-98 through 4-8-98.

Note: If you are selecting by a range of receipt numbers, enter "FIRST" and "LAST" as the payment date range.

First, you are asked for the payment begin date in the date range. 



 Payment begin date (MMDDYYYY)? FIRST___

Enter "FIRST" to begin with the oldest payment date.

Enter the begin payment date of the date range, in MMDDYYYY format.

Next, you are asked for the ending date of the date range. 



 Payment end date (MMDDYYYY)? LAST____

Enter "LAST" to end with the latest payment date.

Enter the ending payment date of the date range, in MMDDYYYY format.

Member Name or ID

You can print a receipt for a member who made a payment in a specific time period, or who had a receipt within a range of receipt numbers.

You are asked for the member name or member ID. 



 Member name or ID? ALL_________________________________________________________

Enter "ALL" to include all members.

Enter a member name or member ID.

Receipt Number Range

You can print receipts for a range of receipt numbers. For example, you might want to print receipts for a range of 10000010 through 10000020.

Note: If you are selecting by a payment date range, enter "FIRST" and "LAST" as the receipt number range.

First, you are asked for the beginning number in the receipt number range. 



 Beginning receipt number (nnnnnnnn)? FIRST___

Enter "FIRST" to begin with the first receipt number.

Enter the beginning receipt number in the range of receipt numbers.

Next, you are asked for the ending receipt number in the receipt number range. 



 Ending receipt number (nnnnnnnn)? LAST____

Enter "LAST" to end with the last receipt number.

Enter the ending receipt number in the range of receipt numbers.

Receipts for Reversed Payments

You are asked if you want to print receipts for payments that have been reversed. 



   +Reprint Receipts for payments that have been reversed?+ 
   |  Yes                                                 | 
   |  No                                                  | 
   +------------------------------------------------------+

Select "Yes" to print receipts for reversed payments.

Select "No" if you do NOT want receipts for reversed payments.

Proceed

You are asked if you want to proceed with creating the receipts. 



   +Proceed-+ 
   |  Yes   | 
   |  No    | 
   +--------+

Select "Yes" to proceed with the receipts procedure.

Select "No" to go back to the previous prompt.

Press <ESC> to abort this receipts procedure.

If "Yes", the selected receipts are created and can be printed.

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