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You are asked what months the remittance is for. The remittance can be for one month (i.e. 09/08) or more than one month (i.e. 09/08, 10/08).
For each month that you enter, you will be asked if this is the last remittance for that month. This is to accomodate situations where employers either send multiple months in one remittance, or they remit multiple times in a month (i.e. bi-weekly).
Remittance months? ____________________________________________________________
Enter a comma-separated list of month/year that remittance is for.
Example: 09/2008, 10/2008. Up to 6 months allowed.
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Enter a comma-separated list of months and years that the remittance is for. For example:
09/08, 10/08
OR
09/2008, 10/2008
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You can enter from 1 to 6 months and years.
You are asked if this is the last remit from this employer for the entered month/year.
+Is this the last remit from this employer for 09/1998?+ | Yes | | No | +------------------------------------------------------+ |
Select "Yes" if this is the last remittance from this employer for the displayed month/year.
Select "No" if this is NOT the last remittance for this month/year.
If "No", the following warning message is displayed, and you are asked if you want to continue with "NOT the last remit of the month" entry.
+------------------------------------------------+ | You have indicated this is not the last remit | | for this employer for the entered month. | | | | Members without dues codes will not have their | | dues paid thru date advanced. The money will | | remain in unapplied for each no-dues-code | | member until you post the final remit for the | | dues month. | +------------------------------------------------+ +Continue with NOT last remit of month?+ | Yes | | No | +--------------------------------------+ |
Select "Yes" if this is NOT the last remittance for this month/year.
Select "No", to return to the previous prompt.
Note: This prompt is only asked if the dues remittance type is "Monthly Dues; Auto Same Amount All".
See Section 78.2.1, Remittance Type "Monthly Dues; Auto Same Amount All" Processing for detail processing information.
If you selected "Member" as the Member Selection Method, you are asked for the member name or member ID.
Member name or ID? ____________________________________________________________ |
Enter the member's name or ID.
After the member's name or ID is entered, the member name and ID are displayed.
If the member you have entered is not from the local you are entering employer remittances for, and the member does not have a traveler card, you are asked if you want to continue entering checkoff/assessment dues for this member.
+Continue to Enter Checkoff/Assessment+
| Yes | No |
+-------------------------------------+
Member is in local UBC00551 and no traveler information found
|
Select "Yes" if you DO want to enter a checkoff/assessment amount for this member.
Select "No" if you do NOT want to enter checkoff dues for this member.
Note: Counter dues can NOT be entered for members of other locals.
If the member's status is NOT an active status, the status is displayed, and you are asked if you want to continue with this remittance entry.
+Continue to Enter Employer Dues Remit+
| Yes | No |
+-------------------------------------+
Member is not in an active status. Status: SUSPENDED
|
Select "Yes" if you DO want to continue with this entry.
Select "No" if you do NOT want to continue with this entry.
If this is NOT the correct employer/contractor for this member, you are asked if you want to continue with the remittance entry.
+Continue to Enter Employer Dues Remit+
| Yes | No |
+-------------------------------------+
Member is not at this employer. Employer: SKYLINE
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Select "Yes" if you want to continue with the entry.
Select "No" if you do NOT want to continue.
You can complete the remittance entry. The entry prompts are the same as for the "employer" method.
If you selected "Employer" as the Member Selection Method, the first member name and ID are displayed. For example:
ULTRA United Brotherhood of Carpenters and Joiners of America (date)
Tucson Local UBC01444
Remittance Type : Working/Checkoff + Monthly Dues
Day Book : Council Create Receipts: Yes
Deposit/Day Bk Date: 11/08/1998 Selection Method: Employer
Employer : JONES & SONS Ed Jones & Sons Construction
Checkoff Type: Percent of gross Number of Months: 1
1) 09/1998 Y 2) 3)
4) 5) 6)
Member Name Member ID Hrs Gross Checkoff Monthly
Bean, Herbert James 666-66-8848
Hours worked? 0.00__
<F12> when finished - Count: 0 Checkoff: 0.00 Monthly: 0.00
Enter "S" to skip this member
<ESC>=Exit Employer Dues Remittance Entry <F2>=Back <F1>=Help
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If you wish to skip a member, type in "S" at the hours worked prompt.
Press <F12> (i.e. the DO key) when you are finished entering dues information.
Note: Depending on the remittance type you selected, you might not be asked for the hours worked.
You are asked how many hours this member worked.
Hours worked? 0.00__ |
Depending on the checkoff type, hours might not be entered. If this is the case, press [Enter] to skip this prompt.
Enter the number of hours worked.
You can enter "S" if you want to skip this member.
Note: Depending on the remittance type you selected, you might not be asked for the gross pay amount.
You are asked for this member's gross pay amount.
Gross pay? 0.00_____ |
Depending on the checkoff type, the gross pay might not be entered. If this is the case, press [Enter] to skip this prompt.
Enter the gross pay dollar amount for this member.
Note: Depending on the remittance type you selected, you might not be asked for the checkoff dues paid amount.
You are asked for the checkoff dues paid amount.
Checkoff dues paid? 27.51__
Calculated checkoff dues: $27.51
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The default is the calculated checkoff dues amount.
Press [Enter] to accept the default amount if it is correct, or enter the checkoff dues paid amount.
You are asked for the monthly counter dues amount.
Monthly dues paid? 0.00__ |
Press [Enter] if there is no monthly dues amount to enter.
Enter the monthly counter dues amount paid.
The data entry for a single member has been completed, and you are asked if you want to store this entry data.
ULTRA United Brotherhood of Carpenters and Joiners of America (date)
Tucson Local UBC01444
Remittance Type : Working/Checkoff + Monthly Dues
Day Book : Council Create Receipts: Yes
Deposit/Day Bk Date: 11/08/1998 Selection Method: Employer
Employer : JONES & SONS Ed Jones & Sons Construction
Checkoff Type: Percent of gross Number of Months: 1
1) 09/1998 Y 2) 3)
4) 5) 6)
Member Name Member ID Hrs Gross Checkoff Monthly
Bean, Herbert James 666-66-8848 40.00 1,000.00 27.51 25.00
+Store this Remittance+
| Yes | No |
+---------------------+
<ESC>=Exit Employer Dues Remittance Entry <F2>=Back <F1>=Help
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Select "Yes" to store this remittance entry data.
Select "No" to return to the previous prompt.
If "Yes", the entry data is stored in a temporary file. After entry is completed, you can review the entries and make changes or delete entries.
If you are selecting members using the "Employer" method, the next member name and ID are displayed. Member names and IDs will be displayed until there are no more to process for this employer.
If you are selecting members using the "Member" method, you are asked for the next member name/ID.
Press <F12> (i.e. the DO key) when you are finished entering dues remittance information.
78.2.1 Remittance Type "Monthly Dues; Auto Same Amount All" Processing
Note: This prompt and the other prompts in this
section, are only asked if the dues remittance type is "Monthly Dues;
Auto Same Amount All".
This process automatically creates dues payment records for all members flagged with this employer ID. The dues payment amount is entered by the user. The entered amount is used as the dues payment amount for all members with this employer ID.
The number of members who are flagged as working for this employer, is displayed.
You are asked for the amount to be posted to each member's monthly dues. This is the dues amount that is to be posted to all members associated with this employer.
ULTRA United Brotherhood of Carpenters and Joiners of America (date)
Tucson Local UBC01444
Remittance Type : Monthly Dues; Auto Same Amount All
Day Book : Council Create Receipts: Yes
Deposit/Day Bk Date: 11/09/1998 Selection Method: Employer
Employer : WINTERS Winters Home Builders
Checkoff Type: Flat Amount Number of Months: 1
1) 10/1998 Y 2) 3)
4) 5) 6)
Monthly Amount:
Total Members : 4
Total Amount :
Amount to be posted to each member's monthly dues? 0.00___
<ESC>=Exit Employer Dues Remittance Entry <F2>=Back <F1>=Help
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Enter the dollar amount that is to be posted as each member's monthly dues payment amount.
The calculated total dues amount is displayed, and you are asked if you want to proceed with creating the unposted entries.
Monthly Amount: 20.00 Total Members : 4 Total Amount : 80.00 +Create Unposted Entries+ | Yes | | No | +-----------------------+ |
Select "Yes" to create the monthly counter dues unposted entries for all the members.
Select "No" to return to the previous prompt.
If "Yes" the unposted entries are created.
The following message is displayed after the entries are created:
4 entries written. Ready for Review & Posting
Press the RETURN key to continue
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Press the [Enter] key to return to the dues remittance options menu. You can then review and post the dues remittance entries that were created.
Here is an example of a review of the created entries:
09-Nov-1998 United Brotherhood of Carpenters and Joiners of America Page 1
Unposted Employer Monthly Dues Remittance
from FIRST thru LAST
Employer : WINTERS Winters Home Builders
Day Book Date: 11/09/1998
Member Name Member ID Employee# Paid Thru Status Remitted
-------------------------- ----------- ---------- ---------- ---------- --------
Bell, Sidney 666-66-1010 WIN-103 09/30/1998 GOODSTANDG 20.00
Birch, Glen 666-66-1009 WIN-102 09/30/1998 GOODSTANDG 20.00
Boyd, Trevor 666-66-1008 WIN-101 09/30/1998 GOODSTANDG 20.00
Sides, Sam 666-66-1011 WIN-104 09/30/1998 GOODSTANDG 20.00
========
Total Member Entries: 4 80.00
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Select the "CHANGE Unposted Entries" menu option to change remittance entries that have not yet been posted.
+--------------- Option ---------------+ | ENTER Employer Remittance | | CHANGE Unposted Entries | | DELETE Unposted Entries | | REVIEW Unposted Entries | | POST All Unposted Entries | | Print RECEIPTS for Posted Entries | | Print Auto-Remit EXCEPTIONS | +--------------------------------------+ |
After you select "CHANGE Unposted Entries", the following screen is displayed:
ULTRA United Brotherhood of Carpenters and Joiners of America (date)
Tucson Local UBC01444
Remittance Type :
Day Book : Create Receipts:
Deposit/Day Bk Date: Selection Method:
Employer :
Checkoff Type: Number of Months:
1) 2) 3)
4) 5) 6)
Employer? __________________________________________________
<ESC>=Exit Employer Dues Remittance Entry <F2>=Back <F1>=Help
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You are asked for the employer ID or short name.
Employer? __________________________________________________ |
Enter one or more characters of the employer ID/short name.
If more than one employer ID begins with the entered characters, a menu of employers is displayed. You can then select an employer from the list.
The unposted dues remittance entries are displayed, and you are asked to select the entry you want to change.
+---------------------Select Remittance Entry to Change----------------------+ | | | Member Name Member ID Employee# Checkoff Monthly | | Burke, Simon 444-44-4404 300-12345 24.76 25.00 | | Low, Tony 444-44-6677 27.51 25.00 | | Bean, Herbert James 666-66-8848 27.51 25.00 | | Johnson, John J. 888-12-1238 33.01 25.00 | +----------------------------------------------------------------------------+ |
Select the entry that you want to change, from the menu.
After an entry is selected, the data for that entry is displayed. For example:
ULTRA United Brotherhood of Carpenters and Joiners of America (date)
Tucson Local UBC01444
Remittance Type : Working/Checkoff + Monthly Dues
Day Book : UBC04003 Create Receipts: Yes
Deposit/Day Bk Date: 11/08/1998 Selection Method:
Employer : JONES & SONS Ed Jones & Sons Construction
Checkoff Type: Percent of gross Number of Months: 1
1) 09/1998 Y 2) 3)
4) 5) 6)
Member Name : Burke, Simon
Member ID : 444-44-4404
Hours Worked : 35.00
Gross Pay : 900.00
Checkoff Dues Paid: 24.76
Monthly Dues Paid : 25.00
Hours worked? 35.00_
<ESC>=Exit Employer Dues Remittance Entry <F2>=Back <F1>=Help
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Each item that can be changed, is prompted for.
Make the changes that are needed.
After you make the changes, you are asked if you actually want to change this entry.
+Update this Remittance+ | Yes | No | +----------------------+ |
Select "Yes" to change the dues remittance entry.
Select "No" to return to the previous prompt.
If "Yes", the entry is changed. The menu of remittance entries is again displayed, and you can select another item to change.
78.4 Deleting Unposted Entries
Select the "DELETE Unposted Entries" menu option to delete remittance
entries that have not yet been posted.
+--------------- Option ---------------+ | ENTER Employer Remittance | | CHANGE Unposted Entries | | DELETE Unposted Entries | | REVIEW Unposted Entries | | POST All Unposted Entries | | Print RECEIPTS for Posted Entries | | Print Auto-Remit EXCEPTIONS | +--------------------------------------+ |
After you select "DELETE Unposted Entries", the following screen is displayed:
ULTRA United Brotherhood of Carpenters and Joiners of America (date)
Tucson Local UBC01444
Remittance Type :
Day Book : Create Receipts:
Deposit/Day Bk Date: Selection Method:
Employer :
Checkoff Type: Number of Months:
1) 2) 3)
4) 5) 6)
Employer? __________________________________________________
<ESC>=Exit Employer Dues Remittance Entry <F2>=Back <F1>=Help
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You are asked for the employer ID or short name.
Employer? __________________________________________________ |
Enter one or more characters of the employer ID/short name.
If more than one employer ID begins with the entered characters, a menu of employers is displayed. You can then select an employer from the list.
If there are entries for this employer, for more than one date, you are asked to select the entry date that you want to process.
+Transaction Entry Date+ | 11/07/1998 | | 11/08/1998 | +----------------------+ |
Select the appropriate date from the menu.
The unposted dues remittance entries are displayed, and you are asked to select the entry(s) you want to delete.
+---------------------Select Remittance Entry to Delete----------------------+ | ** delete ALL entries ** | | | | Member Name Member ID Employee# Checkoff Monthly | | Burke, Simon 444-44-4404 300-12345 24.76 25.00 | | Low, Tony 444-44-6677 27.51 25.00 | | Bean, Herbert James 666-66-8848 27.51 25.00 | | Johnson, John J. 888-12-1238 33.01 25.00 | +----------------------------------------------------------------------------+ |
Deleting All Entries
Select "delete ALL entries" to delete all of the displayed entries.
If this option is selected, you are asked if you actually do want to delete all of the displayed list of entries.
+Sure delete all 4 entries made on 11/08/1998 for employer JONES & SONS+ | Yes | No | +----------------------------------------------------------------------+ |
Select "Yes" to delete all of the entries.
Select "No" to save the entries.
If "Yes", all of the displayed entries are deleted.
Deleting a Single Entry
Select the remittance entry that you want to delete, from the menu.
After an entry is selected, the data for that remittance entry is displayed, and you are asked if you actually want to delete the entry.
ULTRA United Brotherhood of Carpenters and Joiners of America (date)
Tucson Local UBC01444
Remittance Type : Working/Checkoff + Monthly Dues
Day Book : UBC04003 Create Receipts: Yes
Deposit/Day Bk Date: 11/08/1998 Selection Method:
Employer : JONES & SONS Ed Jones & Sons Construction
Checkoff Type: Percent of gross Number of Months: 1
1) 09/1998 Y 2) 3)
4) 5) 6)
Member Name : Burke, Simon
Member ID : 444-44-4404
Hours Worked : 35.00
Gross Pay : 900.00
Checkoff Dues Paid: 24.76
Monthly Dues Paid : 25.00
+Delete this Remittance+
| Yes | No |
+----------------------+
<ESC>=Exit Employer Dues Remittance Entry <F2>=Back <F1>=Help
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Select "Yes" to delete the dues remittance entry.
Select "No" to save the entry.
If "Yes", the entry is deleted. The menu of remittance entries is again displayed, and you can select another item to delete.
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